Terms & Conditions
Effective date: 7 February 2026
These Terms & Conditions (“Terms”) govern your use of wavedavis.me (the “Website”) and any bookings, attendance, or participation in workshops, temple-style events, retreats, and 1:1 sessions offered by Wave Davis (“we”, “us”, “our”). By using the Website, making a booking, or attending an event/session, you agree to these Terms. If you do not agree, please do not use the Website or book services. These Terms are written to be clear and practical, and to set expectations around consent, safety, and participation. Some events are delivered with partner venues or co-facilitators; where that’s the case, additional venue rules may also apply. For questions, contact wave@wavedavis.me.
1) About us and contact
Wave Davis provides workshops, retreats, and 1:1 sessions focused on embodied practices and consent-led experiences. Our offerings may include movement, breathwork, guided exercises, relational practices, and group processes, depending on the event format. We aim to describe each offering clearly on its page, including location, timings, and any prerequisites. If any detail is unclear before booking, you are encouraged to ask questions by email. Official communications are sent via wave@wavedavis.me and, where applicable, through the booking confirmation channel. We do not accept responsibility for bookings made via unofficial third-party resellers unless explicitly stated. Any special arrangements must be agreed in writing.
2) Eligibility and participation requirements
Our events and sessions are intended for adults, and by booking you confirm you meet any stated age requirement. You are responsible for ensuring you are physically and emotionally able to participate in the practices described, and for pacing yourself throughout. Participation is always opt-in: you can choose your level of engagement, take breaks, or step out. Some events may involve light touch or partner exercises, but only where explicitly communicated and always subject to consent in the moment. If an event has specific prerequisites (e.g., prior attendance), this will be stated on the event page. We reserve the right to decline participation if we reasonably believe attendance may not be safe or appropriate for you or the group. This is not a judgement—just safeguarding of the container.
3) Bookings, confirmations, and event details
A booking is confirmed when payment is received (or when an approved payment plan/deposit is received) and you receive written confirmation. Event pages and confirmation emails typically include essential details such as date, time, venue, what to bring, and any arrival guidance. It is your responsibility to read these details and contact us if you have questions. If you do not receive a confirmation email, check spam/junk folders and then contact us promptly. We may need to contact you about changes (e.g., timings, venue logistics), so please provide accurate contact details. If you book on behalf of someone else, you confirm you have their permission and that they will receive these Terms. Places are limited and may be allocated on a first-come basis.
4) Pricing, payments, and fees
Prices are displayed on the Website or booking page, typically in the currency stated for that event or service. Unless stated otherwise, fees cover facilitation and event delivery; travel, accommodation, and meals are not included for retreats unless explicitly specified. Payments are processed through third-party providers, and you agree to their payment terms where relevant. We may offer early-bird pricing, concessions, or payment plans at our discretion; such arrangements must be agreed in writing. You are responsible for any bank charges, currency conversion fees, or payment provider fees that may apply. If a payment fails or is reversed, we may cancel the booking until payment is successfully completed. We may update pricing at any time, but confirmed bookings will not be charged the updated rate retroactively.
5) Cancellation by you (participant)
If you need to cancel, you must email wave@wavedavis.me using the email address you booked with, and cancellation is effective when we acknowledge it in writing. Refund eligibility depends on the specific event and the timing of your cancellation, and any event-specific cancellation terms shown on the booking page will take precedence. Where refunds are offered, we may deduct non-refundable processing fees charged by payment providers. If an event allows transfers to another person, we may require the replacement participant to accept these Terms and complete any intake steps. If an event allows deferral to a future date, it will be offered where feasible and at our discretion based on capacity. If you are unable to attend due to illness, please contact us—where possible we will offer a pragmatic option, but we cannot guarantee refunds. We recommend travel insurance for retreats or events requiring significant travel.
6) Cancellation or changes by us
We may need to reschedule, change venue within the same city/area, adjust the timetable, or cancel an event due to factors such as facilitator illness, low enrolment, venue issues, or circumstances beyond our control. If we cancel an event, you will be offered either a refund of fees paid for that event or a credit/transfer option (where appropriate). We are not responsible for travel, accommodation, visa costs, loss of earnings, or other costs incurred as a result of cancellation or changes. If a venue change is necessary, we aim to keep it within a reasonable distance and provide updated details promptly. For multi-day retreats, changes to schedule may occur to support group needs and safety, while keeping the overall structure intact. If a significant change materially affects the event, you may request a remedy and we will handle it fairly.
7) Consent, boundaries, and group agreements
Consent is a core condition of participation. This means: you ask before initiating contact, you accept “no” without pressure, and you respect boundaries without negotiation or persuasion. You are responsible for your own conduct and for engaging respectfully with other participants and facilitators. If an exercise involves touch, nudity, or sexual energy (where relevant), participation remains optional and consent-based at every step; there is no expectation to do anything you do not want to do. We may set group agreements at the start of an event, including confidentiality, respectful communication, and pacing. If someone violates consent or repeatedly disrupts the container, we may intervene, set limits, or ask them to leave. No refunds are due if removal is required for safeguarding reasons.
8) Health, wellbeing, and personal responsibility
Our offerings are educational and experiential and are not a substitute for medical, psychological, or therapeutic treatment. You participate at your own risk and agree to take responsibility for your physical and emotional wellbeing during and after events/sessions. Some practices (e.g., breathwork, movement, somatic release) can be intense; you are encouraged to self-regulate, take breaks, and ask for support. If you have any medical condition, injury, or mental health concern that may affect participation, you should seek professional advice and inform us where relevant so we can discuss suitability and adaptations. We do not provide emergency medical care, and you should not attend if you are unwell in a way that could risk others. If you are in crisis or need urgent mental health support, contact local emergency services or a qualified professional. We may require additional screening or decline participation where we reasonably believe the container cannot support your needs safely.
9) Confidentiality and community respect
We ask participants to treat what is shared in group spaces with care and discretion. You agree not to share identifying details, stories, or personal information about other participants outside the event without their explicit permission. This includes names, images, relationship information, and any sensitive disclosures. We may invite feedback and reflections, but you should not use community spaces to pressure others into disclosure or contact. For 1:1 sessions, we treat your information as confidential, subject to legal obligations (for example, where disclosure is required by law). We may maintain minimal notes to support continuity of service, handled in line with our Privacy Policy. Any community forums or messaging groups (if used) are optional and subject to respectful conduct rules. Breaches of confidentiality may result in removal from spaces without refund where safeguarding is required.
10) Photography, filming, and recordings
Unless stated otherwise, photography and recording are not permitted during events, to protect privacy and consent. If we wish to take photos or short videos for promotional use, we will communicate this clearly and seek explicit consent, and you can opt out without explanation. Where group photos are taken, we will provide a no-photo option and avoid including those who have not consented. You may not record facilitators or other participants without explicit permission from everyone involved. For online events, you may be asked to keep your camera on/off depending on the container, but you always have choice and can discuss access needs. We may record certain online teaching segments where stated in advance, and we will tell you what will be recorded and how it will be used. Any recordings provided are for your personal use only and must not be redistributed.
11) Intellectual property and use of materials
All content on the Website and in our materials (including written guidance, audio, exercises, and frameworks) is owned by us or licensed to us, unless stated otherwise. You may use materials for your personal learning and integration, but you may not copy, reproduce, publish, sell, or distribute them without written permission. Event participation does not grant you rights to teach, facilitate, or commercially use our methods or branding unless explicitly agreed. You may share a short, non-sensitive testimonial or general recommendation, but avoid sharing private details about others or event-specific practices in a way that compromises the container. If we provide handouts or recordings, they are typically time-limited and for individual access. Any unauthorised use may result in removal from events and potential legal action where necessary. If you would like to collaborate or licence material, email wave@wavedavis.me.
12) Website use and acceptable behaviour
You agree to use the Website lawfully and respectfully. You must not attempt to disrupt the site, scrape content at scale, introduce malware, or access areas you are not authorised to access. You must not use the Website to send unsolicited promotional messages or to harass others. We may suspend or block access if we reasonably believe misuse is occurring. Information on the Website is provided in good faith, and while we aim for accuracy, some details may change (such as dates, venues, or facilitators). The Website may contain links to third-party sites; we are not responsible for their content or policies. You are responsible for keeping your own devices secure when browsing. Use of the Website is also subject to our Privacy Policy.
13) Liability and disclaimers
Nothing in these Terms limits liability where it cannot be limited under applicable law (including for death or personal injury caused by negligence, fraud, or fraudulent misrepresentation). Subject to that, we are not liable for losses that are indirect, consequential, or not reasonably foreseeable. Participation involves personal responsibility; you agree to engage with practices within your own limits and to communicate boundaries. We are not responsible for personal items lost or stolen at venues. We do not guarantee outcomes from participation, and individual experiences vary. Any guidance is offered as educational support rather than professional medical or therapeutic advice. Where third-party venues or co-facilitators are involved, we are not responsible for their independent acts outside our reasonable control. If you have concerns about suitability, contact us before booking.
14) Governing law and disputes
These Terms are governed by the laws applicable to the place of contracting and delivery of services, unless mandatory consumer protections require otherwise. If you are a consumer in the EU/EEA, you may have additional rights under local consumer law that cannot be waived. If a dispute arises, we encourage contacting us first at wave@wavedavis.me to resolve it informally. We aim to handle concerns with care, clarity, and fairness. If informal resolution is not possible, disputes may be referred to the relevant courts or alternative dispute resolution where appropriate. If any part of these Terms is found unenforceable, the remainder will continue to apply. These Terms do not affect your statutory rights.
15) Changes to these Terms
We may update these Terms occasionally to reflect changes in offerings, operations, or legal requirements. The latest version will always be published on this page with the updated effective date. For material changes that affect existing bookings, we will communicate updates in a reasonable way and clarify what applies to your booking. Continued use of the Website after changes means the updated Terms apply for future use and bookings, subject to any consumer rights. We recommend reviewing these Terms before booking new events. If you have questions about changes, email us. Transparency and practical clarity are the goal.
16) Contact
For questions about these Terms, your booking, or anything operational, email wave@wavedavis.me. Include the event name/date (if relevant) and the email address used for booking, so we can locate your record quickly. If your message concerns consent or safety, please say so clearly in the subject line so it can be prioritised. We aim to respond within a reasonable timeframe and will let you know if more time is needed. You can also request reasonable accessibility accommodations by email, and we will do our best to support you. For privacy-related matters, please also review our Privacy Policy.
Contact: wave@wavedavis.me